Admin users can create Parent budgets and sub-budgets at the client, project, or team level, giving tighter control and granularity over finances.
Parent budgets can have 3 sub-budget levels, and each level can have multiple sub-budgets:
How to Create a Parent Budget
Admin users can create the Parent Budget by following the steps below:
1. On your Aspire dashboard, click "Budgets" in the left navigation bar (web app) or click "Menu" and choose "Budgets" (mobile app).
2. Click on 
the top right-hand side
3. Provide the details for your budget, including the budget name, purpose, and the option to add a budget icon if desired, then click "Continue"
Note: Assigning a parent budget at this stage will turn the budget you're creating into a sub-budget. It will determine the remaining limit, available source of funds, and expiry date of this budget.
4. Set the following budget controls, then hit "Continue":
Spend limit currency & amount
Enable Admin alerts when 80% of the limit is reached
Source(s) of funds - choose any of your active Aspire debit accounts or Advance Limit. If you have multiple multi-currency accounts, please choose the appropriate one.
Frequency as to when the budget will refresh
Recurring - refresh the spending limit every month or quarter
One-time - deactivate the budget once the spend limit is reached
Set an expiration date - decide when the budget is deactivated
Note: If you tag source/s of funds in your Budget - transfers, cards and bills linked to this budget can be drawn from any of these sources of funds.
5. Assign Budget Owners. Click "Create budget" then "View budget"
You can now add more budget owners & members or add sub-budgets.
How to Create a Sub-budget
Admins and Budger Owners can create the Parent Budget by following the steps below:
1. On your Aspire dashboard, click "Budgets" in the left navigation bar (web app) or click "Menu" and choose "Budgets" (mobile app).
2. There are 2 ways to create a sub-budget:
Directly select the budget that you want to create the sub-budget from, then click "Create a sub-budget" button
Create a new budget by clicking the
the top right-hand side, then choose the Parent budget
3. Provide the details for your budget, including the budget name, purpose, parent budget and the option to add a budget icon if desired, then click "Continue"
Note: Once set, the parent budget cannot be changed or removed. It will determine the remaining limit, available source of funds, and expiry date of this budget.
4. Set the following budget controls, then hit "Continue":
Spend limit currency & amount - this depends on the parent budget's spend limit. Ideally, set the spend limit at or below the parent budget's limit.
Enable Admin alerts when 80% of the limit is reached
Source(s) of funds - options depend on the source(s) of funds of the parent budget.
Frequency as to when the budget will refresh
Recurring - refresh the spending limit every month or quarter
One-time - deactivate the budget once the spend limit is reached
Set an expiration date - decide when the budget is deactivated
Note: If you tag source/s of funds in your Budget - transfers, cards and bills linked to this budget can be drawn from any of these sources of funds.
5. Assign Budget Owners. Click "Create budget" then "View budget"
You can add more budget owners & members after the sub-budget is created.
Questions? Chat with us by clicking on the messenger icon at the bottom right of the screen once you are logged in.