Admin users can freeze/reactivate a Parent budget, while Admin and Budget Owners can freeze/reactivate the Sub-budgets.
See the guided steps below on how to freeze or reactivate a parent budget or sub-budget:
How to freeze a budget
On your Aspire dashboard, click "Budgets" in the left navigation bar (web app) or click "Menu" and choose "Budgets" (mobile app).
Click on the budget you want to freeze
Click on the
next to the edit button
Click "Freeze budget" and it's done
Notes:
When you freeze a budget, all linked cards and submitted claims will be permanently cancelled. To avoid this, unlink the cards in the Cards section and settle the claims before freezing the budget.
When you freeze a parent budget, all its sub-budgets will also be frozen. However, freezing a sub-budget does not freeze the parent budget.
How to unfreeze a budget
On your Aspire dashboard, click "Budgets" in the left navigation bar (web app) or click "Menu" and choose "Budgets" (mobile app).
Click on "Status" filter, choose "Frozen", then click "Apply"
Click on the budget you want to reactivate
Click on the green "Unfreeze" button
You will then be prompted to make any editable changes (if you require) in the budget. If you're unfreezing a parent budget, you can also unfreeze its sub-budget by clicking the "Yes, Unfreeze sub-budgets"
Your budget will now be ready for use again!
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