Admin and Finance (Transfer + Submit) users can create and manage purchase orders. All users can view their own POs.
A Purchase Order (PO) is a formal document that records your company's commitment to buy specific goods or services from a vendor under agreed terms. On Aspire, a PO:
Is always linked to an approved vendor
Is created after a Spend Request has been approved
Acts as the control document against which bills are matched and paid
Can have an Aspire card issued directly within it for PO-specific payments
How Purchase Orders Connect to the Rest of Aspire
Feature | Connection |
Spend Requests | POs are created from approved spend requests (i.e. requests in status: Pending Issuance) |
Vendors | Every PO requires an approved vendor |
Bills | Bills are matched against open POs; PO status updates as bills are added |
Cards | An Aspire card can be issued within a PO for card-based payments |
Budgets | POs can be associated with a budget; card spend is tracked against it |
Where to Find Purchase Orders
On your Aspire dashboard, click "Spend" in the left navigation bar (web app) or click "Menu" and choose "Spend" (mobile app), then select "Purchase Orders".
Who Can See and Manage POs
Role | Access |
Admin | View all POs, create POs, issue cards, close POs |
Finance (Transfer + Submit Rights) | View all POs, create POs, issue cards, close POs |
Finance (View) | View all POs |
Employee | View own POs only |