Admin and Finance users can create, manage, and approve vendors. All users can submit a new vendor from a bill or spend request.
Vendor management is how your company identifies, onboards, and tracks every supplier or service provider you pay. The Vendors module gives you a central directory to store vendor details, collect payment and legal information, run an approval workflow before a vendor is active, and link that vendor to bills, purchase orders, and spend requests.
Because every payable on Aspire — a bill, a PO, or a spend request — is tied to a vendor, getting your vendor directory right is the foundation of clean spend management.
How Vendors Connect to the Rest of Aspire
Feature | How it connects to Vendors |
Bills | Every bill must be linked to an approved vendor before it can be paid. Employees can submit vendors during bill submission |
Purchase Orders | POs require an approved vendor for creation. All bills inside the PO are automatically tied to the vendor. |
Spend Requests | Vendors are optional on spend requests. Employees can select an existing vendor or create a new one when submitting a spend request.
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Budgets | Vendor spend can be tracked against a budget linked to the PO or bill. |
Where to Find Vendors
On your Aspire dashboard, click "Spend" in the left navigation bar (web app) or click "Menu" and choose "Spend" (mobile app), then select "Vendors". You will see the full vendor list with status, legal name, payment method, and the person who created the vendor.
Who Can See Vendor Details
Role | Access Level |
Admin | Full access — can create, edit, and approve vendors |
Finance (all roles) | Full access — can create, edit, and approve vendors (unless defined differently in the vendor policy) |
Employee | No access to the Vendor space, but can submit vendors from bills and spend requests. These vendors then need to be reviewed and approved. |