Admin and Finance (Transfer + Submit rights) users can create POs. This is controlled by the spend issuance permissions in your Spend Request Approval Policy.
Note: POs do not require an additional approval step after creation. They are active immediately upon submission.
Creating a PO from an Approved Spend Request (Most Common)
On your Aspire dashboard, go to "Spend" → "Purchase Orders" and click "New Order", or go to "Spend" → "Requests" and find a request with status Pending Issuance.
Select "Create a Purchase Order".
The PO form opens with fields pre-populated from the spend request.
Fill in or confirm:
Vendor — must be in Approved status. If not, a warning is shown and submission is blocked.
Line Items — item description, quantity, unit price (in PO currency). Discount and tax default to 0%.
Additional Information — any custom fields configured by your admin.
Click "Submit". The PO is created with status Open and assigned a unique PO number.
Creating a PO with a New Spend Request (Shortcut for Finance Users)
If you have spend issuance access, you can create a PO and a spend request in one step:
Click "New Order" → "New Request".
Fill in the spend request form.
Because you have approval rights, the request is auto-approved and the PO creation screen opens immediately.
Or, select an existing spend request:
Click "New Order" → "New Request".
Select a spend request already in status Pending Issuance.
If you have approval rights, the request is auto-approved (for your approval stage only) and the PO creation screen opens immediately.