Payroll transfer - calculate tax and contributions using Aspire template
Follow the steps below to automatically calculate the salary amount using the Aspire Tax Calculator template.
Under Frequently Used Actions, click "View all actions", then select "Make batch payment".
Select IDR account as the source account.
Click on "Mark as Payroll transaction" box for payroll tagging. This ensures that users without payroll permission cannot view individual transactions or the total transfers made. To learn more about payroll permissions, refer to this article.
Under Payroll Calculations, select "Aspire Tax Calculator"
Choose a category for the batch transfer (required) and attach a budget (optional)
Next, click "Download .CSV Template" and make a copy of the file. Next. fill in the following details:
SI no | The transfer number |
Currency | Currency of the transfer.
Please fill in "IDR" in all of the columns. |
Month | Month of Payroll.
This determines the Payroll month and is needed for respective additions and deductions to be calculated |
Monthly Gross Amount | The gross amount of the monthly salary. |
Additional Earning (Optional) | Include any additional earnings outside of the monthly salary. |
Salary Type | Choose "Gross" or "Net".
This determines if the Net tax value needs to be deducted from the salary provided or not. |
PTKP | Choose the employee's PTKP status.
This determines the TER the employee belongs to, i.e., exemption applicable to the Employee based on marital or dependent status. |
Account Holder Name | Recipient's account name. |
Account Number | Recipient's account number. |
Bank Code | Recipient's Bank code. |
Reference (optional) | Transfer reference. |
Notes:
To ensure the numbers under the Account number are not truncated and still intact, please input them as "Plain Text" and align them to the right.
Additionally, ensure there is no space, hyphen (-), or other symbol in the Account number.
7. Once done, you can download the copy to your device. When downloading the template, you may select the CSV format.
8. Click on "Upload .CSV file" and upload the downloaded copy. You can also edit the uploaded batch name.
9. Next, review the matched Aspire fields with your .CSV fields. Once done, click on "Review".
10. Next, review the tax calculations. Aspire uses the latest Indonesian government tax regulations and TER details to calculate the final salary for permanent employees.
11. If all is good, click "Next" and review your payroll transfers. You can review the successful transfer list by clicking "Show list".
Notes:
To see unsuccessful transfers, click "Show Errors"
To correct the errors, you can make adjustments to your .csv file and re-upload it. Amending the transfer details directly in Aspire is not available yet.
The batch payment transfers will also follow the transfer approval policy that has been set in place (if any). In this scenario, the approvals needed are determined based on the total amount included in the CSV file, NOT based on each individual transfer.
Transfer fees are determined by the payment method supported by the destination bank. We generally send all local IDR transfers via BI-FAST. However, if the destination bank does not support BI-FAST transfers, we'll use alternatives (RTOL/SKN/RTGS) that may take longer. You can view the exact fee breakdown on the transfer detail page after the transaction.
Currently, the batch payment feature for IDR currency is only available for the same currency transfers (IDR to IDR).
12. If all is good, click "Submit transfers".
Payroll transfer - tax and contributions have been calculated outside of Aspire
Follow the steps below to submit a payroll batch transfer, if you have calculated the tax and contributions outside of Aspire (net amount).
Under Frequently Used Actions, click "View all actions", then select "Make batch payment".
Select IDR account as the source account.
Click on "Mark as Payroll transaction" box for payroll tagging. This ensures that users without payroll permission cannot view individual transactions or the total transfers made. To learn more about payroll permissions, refer to this article.
Under Payroll Calculations, select "Enter salary (after tax & contributions)"
Choose a category for the batch transfer (required) and attach a budget (optional)
Next, upload the recipient and transfer the detail
You can upload your own CSV file containing the following items: the Recipient's Account holder name, Account number, Bank code and Transfer amount.
You can also make a copy of Aspire's IDR batch payment template.
Notes:
To ensure the numbers under the Account number are not truncated and still intact, please input them as "Plain Text" and align them to the right.
Additionally, ensure there is no space, hyphen (-), or other symbol in the Account number.
7. Once you upload the CSV file, add the transfer's batch name and click "Next."
8. Next, review the matched Aspire fields with your .CSV fields. Once done, click on "Review".
9. Next, review your batch payment transfer. You can review the successful transfer list by clicking "Show list"
Notes:
To see unsuccessful transfers, click "Show Errors"
To correct the errors, you can make adjustments to your .csv file and re-upload it. Amending the transfer details directly in Aspire is not available yet.
The batch payment transfers will also follow the transfer approval policy that has been set in place (if any). In this scenario, the approvals needed are determined based on the total amount included in the CSV file, NOT based on each individual transfer.
Transfer fees are determined by the payment method supported by the destination bank. We generally send all local IDR transfers via BI-FAST. However, if the destination bank does not support BI-FAST transfers, we'll use alternatives (RTOL/SKN/RTGS) that may take longer. You can view the exact fee breakdown on the transfer detail page after the transaction.
Currently, the batch payment feature for IDR currency is only available for the same currency transfers (IDR to IDR).
10. If all is good, click "Submit transfers".
Questions? Chat with us by clicking on the messenger icon at the bottom right of the screen once you are logged in.