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How to make batch payment transfers from Aspire USD Account?
How to make batch payment transfers from Aspire USD Account?

Admin and Finance users have the ability to submit both local and FX batch payments from the Aspire USD account.

Updated today

How to submit batch FX payments

Send money in batches of any of our supported currencies from your USD account! Simply follow these steps and you'll be good to go:

1. Under Frequently Used Actions, click "View all actions", then select "Make batch payment".

2. Select USD account as the source account.

3. Select FX transfer for payment type, place the name of your batch name, and add the necessary transfer details such as tagging these transfers to a budget & their category

Screenshot-2024-04-26-124316-1

4. Click "Download USD FX Template" and make a copy of the file. Next. fill in the following details:

Destination Currency

Currency you want to send to the recipient.

Source amount

(amount you want to send in USD)

Enter the amount that you want to send in either the "Source amount in USD" or "Destination amount in destination currency" field. If both fields are filled, the source amount in USD will be considered.

Destination amount (amount you want to send in Destination Currency)

Enter the amount that you want to send in either the "Source amount in USD" or "Destination amount in destination currency" field. If both fields are filled, the source amount in USD will be considered.

Account holder name

Recipient's account name

Bank Country

Recipient's bank country

Recipient type

Place "company" or "individual" depending on the account recipient type

Account number / IBAN

Recipient's account number or IBAN

SWIFT / BIC / BSB Code

Recipient's SWIFT/BIC/BSB Code

Address

Recipient's address

City

Recipient's city

Bank

Bank name; required only for USD to HKD transfers

5. Once done, you may download the copy to your device. When downloading Aspire's USD Batch FX payments template, you may select the CSV format.

To ensure the numbers under Account number / IBAN are not truncated and still intact, please input them as a "Text Field". Additionally, ensure there is no space, hyphen (-), or other symbol in the Account number / IBAN section.

FAQ Screenshots (3)-1


Next, upload the file, and then click next.

6. If you did not use the Aspire template, you can map your CSV fields to the Aspire transfer fields on this part. If all good, click next.

7. Configure the transfer type and fees for transfers. Please refer to the guide below for a list of currencies that can be sent locally and via SWIFT:

List of Supported Currencies you can send in batch from your USD Account:

Transfer type supported

Destination Currency & Destination Bank Country

Local transfers only

• IDR to Indonesia

• PHP to the Philippines

• MYR to Malaysia

• INR to India

SWIFT transfers only

• GBP to UK

• THB to Thailand

• AED to UAE

• JPY to Japan

Local and SWIFT supported

• SGD to Singapore

• AUD to Australia

• HKD to Hong Kong

• EUR to Austria, Belgium, Cyprus, Estonia, Finland, France, Germany, Ireland, Greece, Italy, Lithuania, Luxembourg, Monaco, Malta, Netherlands, Portugal, Slovakia, Slovenia, Spain, Latvia, Bulgaria, Croatia, Hungary, Iceland, Liechtenstein, Norway, Poland, Romania, Sweden, Switzerland, United Kingdom, and Denmark

Notes:

  • If you select local transfers and one of the destination currencies is not eligible for local transfers, it will be automatically processed through SWIFT transfer instead.​

  • For SWIFT transfers, you have the option to cover the intermediary bank fees by toggling this button. Please be aware that additional fees will be added if you decide to cover the intermediary bank fees.

8. Select whether you prefer to fix the Source amount or the Destination amount in case there are any changes in the exchange rate before approval, then click "Review"

9. You can review the successful transfer list by clicking . If all good, click "Submit transfers" and that's it!

Notes:

  • To see unsuccessful transfers, click "Show Errors"

  • To correct the errors, you can make adjustments to your .csv file and re-upload it. Amending the transfer details directly in Aspire is not available yet.

  • The batch payment transfers will also follow the transfer approval policy that has been set in place (if any). In this scenario, the approvals needed are determined based on the total amount included in the CSV file, NOT based on each individual transfer.


How to submit batch USD payments

1. Under Frequently Used Actions, click "View all actions", then select "Make batch payment".

2. Select USD account as the source account.

3. Place the name of your batch name.

4. Add the necessary transfer details such as tagging these transfers to a budget & their category, then hit "Next"

5. Get a copy of Aspire's USD batch payment template by clicking the text link.

6. A Google sheet will open and you need to make a copy of the sheet for you to use.

7. From your own copy, fill in the following columns.

SI no:

Add a number per transfer

Currency

Place "USD"

A/c Holder Name

Account name of the recipient

A/c Number (or) IBAN

Account number of the recipient

Bank SWIFT code

Bank SWIFT code

Transfer Amount

Amount you'll transfer

Country Code

Please refer to the "Supported Country Codes" tab on the CSV template to find the appropriate country code.

ACH routing number

Required only for local transfers within US

Recipient type

Place "company" or "individual" depending on the account recipient type

Address

Recipient's address

City

Recipient's city

State/ Province

Required only for local transfers within US

Postal code

Required only for local transfers within US

Reference (optional)

Transfer reference

8. Once done, you may download the copy to your device. When downloading Aspire's USD Batch payments template, you may select the CSV format.


To ensure the numbers under Account number / IBAN are not truncated and still intact, please input them as a "Text Field". Additionally, ensure there is no space, hyphen (-), or other symbol in the Account number / IBAN section.

FAQ Screenshots (3)-1


Once done, upload the file, and click next.

9. If you did not use the Aspire CSV template, you can map your CSV fields to the Aspire transfer fields on this part. If all good, click next.

10. Configure the transfer type and fees for transfers, then click "Review"

Notes: If your recipient's country is outside the USA, only SWIFT transfers are available for use.

In the case where you select Local transfers and have one recipient outside the USA, the transfers to the US will be processed locally, while the recipient outside the USA will be processed via SWIFT.

For SWIFT transfers, you have the option to cover the intermediary bank fees by toggling this button. Please be aware that additional fees will be added if you decide to cover the intermediary bank fees.

11. You can review the transfers by clicking the "Transfer details" tab. If all good, click "Submit transfers" and that's it!

Notes:

  • Unsuccessful transfers can be seen under the "Error details" tab. You can see the rows and error details of the unsuccessful transfers there.

    To correct the errors, you can make adjustments to your .csv file and re-upload it. Amending the transfer details directly in Aspire is not available yet.

  • The batch payment transfers will also follow the transfer approval policy that has been set in place (if any). In this scenario, the approvals needed are determined based on the total amount included in the CSV file, NOT based on each individual transfer.

Why does my batch payment transfer statement not show the transactions and their fees together?

The statement for your batch payment transfer lists transactions and fees separately due to the execution sequence and queue delays. Transactions and fees will appear based on their respective execution timestamps.

As an alternative, you can download the account statement for the specific date when the transaction was executed.

Questions? Chat with us by clicking on the messenger icon at the bottom right of the screen once you are logged in.

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