Admin, Finance with transfer rights, and Finance with submit-only rights users
can submit USD or FX payroll batch transfers from the Aspire USD account.
Before submitting a transfer, please ensure that the Admin has granted the appropriate payroll permissions to the relevant users.
How to Submit USD payroll transfer from your Aspire USD account
Note: Individual recipient amount should not exceed USD 14,448. If it does, kindly proceed with the regular transfer flow, as it's currently not supported in the batch flow.
On your Aspire dashboard, click on "Payroll" in the left navigation bar (web app).
Click on "New payroll batch".
Select the USD account as the source account.
Select "Same Currency" for the transfer type.
Choose a category for the batch transfer (required) and attach a budget (optional).
Upload your payroll details by choosing one of the following options:
Download and fill out Aspire USD to USD Batch Payments (See guide).
Upload any compatible .csv file.
Next, review the matched Aspire transfer fields with your .CSV fields.
Next, select the transfer mode and fee. For recipients in the US, you can choose between Local or SWIFT transfer. For recipients outside the US, the transfer will be processed using SWIFT.
Review your payroll batch transfer:
Click “Show list” in the successful entries column to view successful transfers.
Click “Show list” in the errors column to view to view unsuccessful transfers.
To fix errors, update your .csv file and re-upload it (editing transfer details directly in Aspire is not yet supported).
If needed, delete the batch by selecting “Delete”.
Once everything is in order, click "Submit transfers" to complete the submission.
Notes:
Local transfer:
Fees: Free.
Transfer timeline: Transfer will be received in 1-2 business days.
Displayed name: Our Partner's name will be displayed as the sender's name.
SWIFT transfer:
Fees: USD 15 per transfer.
Transfer timeline: Transfer will be received in 1-4 business days.
Displayed name: Your business name will be displayed as the sender's name.
For SWIFT transfers, you have the option to cover the intermediary bank fees by toggling the button below. Please be aware that an additional USD 15 will be added if you decide to cover the intermediary bank fees.
How to Submit FX payroll transfer from your Aspire USD account
On your Aspire dashboard, click on "Payroll" in the left navigation bar (web app).
Click on "New payroll batch".
Select the USD account as the source account.
Select "FX Payment" for the transfer type.
Choose a category for the batch transfer (required) and attach a budget (optional).
Upload your payroll details by choosing one of the following options:
Download and fill out Aspire USD Batch FX payments (See guide).
Upload any compatible .csv file.
Next, review the matched Aspire transfer fields with your .CSV fields.
Next, configure the fee for the transfers. You can choose between local or SWIFT transfer.
Select whether you prefer to fix the Source amount or the Destination amount in case there are any changes in the exchange rate before approval, then click "Review"
Review your payroll batch transfer:
Click “Show list” in the successful entries column to view successful transfers.
Click “Show list” in the errors column to view to view unsuccessful transfers.
To fix errors, update your .csv file and re-upload it (editing transfer details directly in Aspire is not yet supported).
If needed, delete the batch by selecting “Delete”.
Once everything is in order, click "Submit transfers" to complete the submission.
Notes:
Local transfer:
Fees: Free.
Transfer timeline: Transfer will be received in 1-2 business days.
Displayed name: Our Partner's name will be displayed as the sender's name.
SWIFT transfer:
Fees: USD 15 per transfer.
Transfer timeline: Transfer will be received in 1-4 business days.
Displayed name: Your business name will be displayed as the sender's name.
For SWIFT transfers, you have the option to cover the intermediary bank fees by toggling the button below. Please be aware that an additional USD 15 will be added if you decide to cover the intermediary bank fees.
If your transfer exceeds USD 14,000, you'll be required to provide additional information about your relationship with the recipient and the purpose of the transfer.
Questions? Chat with us by clicking on the messenger icon at the bottom right of the screen once you are logged in.