Admin users can create Parent budgets and sub-budgets at the client, project, or team level, giving tighter control and granularity over finances. Parent budgets can have 3 sub-budget levels, and each level can have multiple sub-budgets.
How to Create a Parent Budget:
On your Aspire dashboard, click "Budgets" in the left navigation bar (web app) or "Menu" > "Budgets" (mobile app).
Click the "+ New budget" button on the top right-hand side.
Provide the budget name, purpose, and optional budget icon, then click "Continue."
Note: Assigning a parent budget at this stage turns this into a sub-budget.
4. Set budget controls:
Spend limit currency & amount (in AUD or other supported currencies)
Enable Admin alerts when 80% of the limit is reached
Source(s) of funds: Choose any active Aspire debit account (e.g., AUD account) or Advance Limit
Frequency: Recurring (monthly/quarterly), One-time, or Set an expiration date
Note: If you tag the source/s of funds — transfers, cards and bills linked to this budget can be drawn from any of these sources.
5. Assign Budget Owners. Click "Create budget" then "View budget".
How to Create a Sub-budget:
Navigate to "Budgets" in your dashboard. Either:
Select the parent budget and click "Create a sub-budget", or
Click "+ New budget" and choose the Parent budget from the dropdown
Provide budget name, purpose, parent budget, and optional icon. Click "Continue".
Note: Once set, the parent budget cannot be changed or removed.
3. Set spend limit (at or below the parent budget's limit), source of funds (must match parent's), and frequency.
4. Assign Budget Owners. Click "Create budget" then "View budget".
You can add more budget owners and members, or create additional sub-budgets after creation.