All users — employees, finance, and admins — can submit spend requests by default. Your admin can restrict this in the Spend Request Approval Policy.
Steps to Submit a Spend Request
On your Aspire dashboard, click "Spend" then "Requests".
Click "New Spend Request" in the top-right corner.
Fill in the form across two steps:
Step 1 — Request Details
The following fields are set up on spend requests by default. Admins can add more fields from the form builder.
Field | Required? |
Title | Yes |
Description | Optional |
Category | Configurable (set by admin) |
Business Justification | Optional |
Required By Date | Optional |
Step 2 — Vendor & Payment
Field | Notes |
Vendor Name | Optional — select from your vendor directory or create a new one inline |
Budget | Select from budgets you have access to |
Line Items | Add one or more items with currency, price, and quantity |
Tax & Discounts (per line item) | Optional |
Notes | Optional |
4. Review the total amount (auto-computed from line items).
5. Click "Submit".
Once submitted, your request is assigned a unique number in the format SR-0001, SR-0002, etc., and moves to Pending Approval.
Note: If your organisation has custom fields on the spend request form, they will appear in a separate "Additional Information" section on the form.
Tracking Your Request
After submission, go to "Spend" → "Requests" to see all your requests. Use filters to narrow by:
Status
Category
Vendor
You can search by spend request number (e.g., SR-0012).