Understanding Bill Feature
Updated over a week ago

Who can view, create, submit and approve Bills

View Bills

  • Admins and Finance users can view all company bills (including drafts)

  • Budget Owners can view all bills (including drafts) linked to their budget. They cannot view bills linked to budgets where they are not the Budget Owner.

  • Employees and Budget Members can only view bills created by them. They cannot view bills created by other users.

Create and submit Bills

Admin, Finance and Employee users can create and submit bills for approval in the Bills dashboard within the application.

On the other hand, both Aspire and non-Aspire users can submit their bills by sending them to a unique email ID.

Approve submitted Bills

  • Bills linked to a budget:
    - Budget owners
    - Admins

  • Bills not linked to a budget:
    - Admins
    - Finance users with transfer permissions
    - Finance users with submit permissions

Submit transfers linked to Bills

  • Bills linked to a budget:
    - Budget owners (w/ transfer rights)
    - Admins

  • Bills not linked to a budget:
    - Admins
    - Finance users with transfer permissions
    - Finance users with submit permissions

Approve transfers linked to Bills

The bill transfer approval will depend if the Aspire account has set a Transfer Approval Policy:

Bills linked to a Budget

Bills NOT linked to a budget

If your company has Transfer Approval Policy

Defined Admin/Finance Users in the policy will approve the bill transfer

If your company does NOT have Transfer Approval Policy

  • Budget Owner w/ Transfer Rights

  • Admin

  • Admin

  • Finance User w/ transfer rights

Note: For Hong Kong-incorporated businesses, BIlls can only be paid using the Aspire USD Account.

What currency can I pay bills in?

You can pay bills in over 50 currencies!

We support invoices in most of the currencies you receive them in. When you fill in the total amount to pay, select which currency you'd like to pay in.

Depending on the source of funds you select to pay in (SGD, IDR, USD or EUR - based on your account) you may be charged SWIFT and FX Fees.

When you select the Source of funds, we will show the amount you will be paying in that currency (SGD, IDR, USD, EUR or GBP) and what your payee will receive too.

What do the different Bill statuses mean?

You may see various statuses on your Bills dashboard. Here’s what they mean:

Status

Definition

Draft

The bill has been saved as a draft and is currently awaiting submission.

Pending Review

The bill has been submitted and is pending approval.

Pending Payment

The bill has been approved, but either the payment approval is pending, or it has not yet been submitted for payment approval.

Payment Scheduled

The bill has been approved and has been scheduled for payment. The payment will be automatically initiated on the scheduled date.

Payment initiated

The payment has been initiated for the bill.

Paid

The payment has been completed successfully for the bill.

Failed

The payment was initiated but was unsuccessful. Chat with our support team by logging in to your account to understand why the payment failed.

Cancelled

The payment was rejected. The person rejecting the payment can provide a reason at the time of cancellation.

Due in

The payment is due in a few days. This is based on the due date mentioned on the bill.

Overdue by

The payment is overdue. This is based on the due date mentioned on the invoice.

Questions? Chat with us by clicking on the messenger icon at the bottom right of the screen once you are logged in.


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