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How to upload and match receipts on transactions?
How to upload and match receipts on transactions?

Users can either manually or auto-match receipts to transactions!

Updated over a week ago

Upload Receipts

There are 3 convenient methods for users to upload up to 20 receipts simultaneously to their Aspire account:

Method 1: Upload receipts via Aspire account

  1. Go to "Transactions" tab, then click "Match uploaded receipts" on the upper part of the page

  2. Click "Add receipts" button on the upper right part of the page

  3. Upload the receipts from your device and once uploaded, you can match the receipts to your transactions.

Method 2: Send receipts using your company's unique email address

To see your company's unique email address for uploading receipts:

  1. Go to "Transactions" tab

  2. Click "Match uploaded receipts" on the upper part of the page

  3. You can copy your company's unique email address

  4. Email your receipts to the provided unique email address to upload them to your Aspire account. Once uploaded, you can match them to your transactions.

Method 3: Upload receipts from your mobile gallery

  1. Select the desired receipts from your mobile photo gallery, then click on the "Share" option and choose the Aspire mobile application.​

  2. You'll be routed to the Aspire application to login to your account

  3. After logging in, review the photos to upload. Delete unwanted photos with a click of the "Delete" button. To upload all photos, click "Upload all".

  4. Once the receipts are uploaded, you will be asked to match them to the specific transactions on your Aspire account.

Match uploaded receipts to transactions

If you have uploaded the receipts through your Aspire account or mobile gallery, you will be directed to a page where you can easily match them to the corresponding transactions in your Aspire account.

If you send the receipts via email to your company's unique email address, you may review the receipts in Aspire by following the steps below:

  1. Go to "Transactions" tab

  2. click "Match uploaded receipts" on the upper part of the page

  3. Select a receipt from the table to match it with a transaction​

For receipts, take a moment to review if the matched transaction is correct. If everything looks good, click on the "Confirm match" button.

For receipts, you have two options: You can either select the transaction from the list of suggested matches or manually search for the transaction. Once you have selected the correct transaction, simply click on the "Match transaction" button.

For receipts, manually search for the transaction. Once you have selected the correct transaction, simply click on the "Match transaction" button.

Notes: Admin and Finance users have access to view all receipts uploaded to the Aspire account on the Match uploaded receipts page. However, employee users can only view their own uploaded receipts on this page.

Enabling or disabling auto-match receipts to transactions

The auto-match receipt feature speeds up the matching process between uploaded receipts and transactions in the Aspire account by analyzing the receipts and suggesting potential matches with transactions.

Admin and Finance users can enable and disable this in-app by following these steps:

  1. On your Aspire dashboard, go to "Settings" in the upper right corner and select "Receipt Management" (web app). On the mobile app, go to "Account", choose "Settings", and then select "Receipt Management".

  2. Toggle the “Auto-match receipts” button​

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