What is Bills Feature?
Bills Feature helps Aspire users to efficiently manage all vendor payments and track their current status. This allows the company to spend less time on administrative tasks and focus on growing its business.
Streamline Bill Workflows
Create and make bill payments instantly from the Bills dashboard. Track bills by the due date to ensure you never miss another payment.
Automate Your Data Entry
Forward your bills by email, and our AI assistant will create a draft payment for you. Certain user roles can review, approve, and conveniently make the payment.
Sync with Accounting Software
Sync bills with your accounting software to simplify reconciliations and close your books faster without manual entry.
Bills Feature Flow
Create & Submit Bills - Aspire users can submit invoices as drafts in the Aspire Bills Dashboard by uploading them in-app, while both Aspire and non-Aspire users can submit invoices by sending them to the designated email address. The bill details are reviewed and finalized by Aspire users before submission.
Approve Bills - Approvers review the details of submitted bills to ensure accuracy before submitting them for payment approval.
Approve Bills Payment - Payment approvers review and approve the payment details to trigger the vendor payment.
Each stage has different user permissions. Click here to learn more about the user roles that can perform the following processes.
Is there a limit on bill payments?
Currently, there is no limit on the amount you can pay using the Bills feature.
What currency can I pay bills in?
You can pay bills in over 50 currencies using your Aspire USD Checking Account.
We support most invoice currencies, so you can pay your bills in the same currency as the invoice. Simply enter the total amount and choose the currency you'd like to pay in.
All payments will be debited from your Aspire USD Checking Account. Depending on the recipient’s currency, SWIFT and foreign exchange (FX) fees may apply.
Before confirming the payment, you'll see:
The amount debited from your USD Checking account
The exact amount your payee will receive in their local currency
This helps ensure full transparency before you complete the payment.
What do the different Bills statuses mean?
You may see various statuses on your Bills dashboard. Here’s what they mean:
Status | Definition |
Draft | The bill has been saved as a draft and is currently awaiting submission. |
Pending Review | The bill has been submitted and is pending approval. |
Pending Payment | The bill has been approved, but either the payment approval is pending, or it has not yet been submitted for payment approval. |
Payment Scheduled | The bill has been approved and has been scheduled for payment. The payment will be automatically initiated on the scheduled date. |
Payment initiated | The payment has been initiated for the bill. |
Paid | The payment has been completed successfully for the bill. |
Failed | The payment was initiated but was unsuccessful. Chat with our support team by logging in to your account to understand why the payment failed. |
Cancelled | The payment was rejected. The person rejecting the payment can provide a reason at the time of cancellation. |
Due in | The payment is due in a few days. This is based on the due date mentioned on the bill. |
Overdue by | The payment is overdue. This is based on the due date mentioned on the invoice. |
Questions? Chat with us by clicking on the messenger icon at the bottom right of the screen once you are logged in.