Admin, Finance with transfer rights, and Finance with submit-only rights users can submit payroll transfers from the Aspire USD account, either in batch or for individual employees.
Before submitting a transfer, please ensure that the Admin has granted the appropriate payroll permissions to the relevant users.
Submitting an Individual USD Payroll Transfer
On your Aspire dashboard, click on "Payroll" in the left navigation bar (web app).
Click "New payroll transfer", then select "Individual Payroll".
Select an existing employee or add a new employee as the recipient.
Select the USD account as the source of funds and enter the payroll amount.
Click "Continue".
Complete your transfer details:
Reference (Optional)
Category: Auto-selected as "Salary"
Budget (Optional)
Other reporting fields (if any)
Click "Continue".
Review your payroll entry. Once confirmed, click "Submit" to complete the payroll transfer.
Notes: Individual payroll transfers from your USD account are processed via local transfer, which means:
Transfers are processed within 1-2 business days.
No fees apply for USD individual payroll transfers via local transfer.
Submitting an Individual USD FX Payroll Transfer
On your Aspire dashboard, click on "Payroll" in the left navigation bar (web app).
Click "New payroll transfer", then select "Individual Payroll".
Select an existing employee or add a new employee as the recipient.
Select the USD account as the source of funds and enter the amount.
To guarantee that the employee receives the full amount, you can cover the intermediary SWIFT Fee, which costs USD 30. Just toggle the "Intermediary fee" button on the transfer screen to fix the amount. This will ensure that your recipient will receive the total amount and pay no fees.
Click "Continue".
Choose the amount to fix in case the exchange rate changes before approval, then click “Continue”.
Complete your transfer details:
Reference (Optional)
Category: “Salary” will be selected automatically
Budget (Optional)
Other reporting fields (if any)
Click "Continue".
Review your payroll entry. Once confirmed, click "Submit" to complete the payroll transfer.
Notes:
FX payroll transfers from your USD account are subject to SWIFT fees:
Shared Charges (SHA):
You pay for the Remitting bank's charges (Aspire). Your recipient bears the charges of the Intermediary banks and their bank, which will be deducted from the remittance amount. Your recipient will receive the remaining balance. This is the most common type of charge, where each party bears their respective charges.
Fees: USD 15
OUR charges (OUR):
Charges are borne by the Remitter (you). You bear the Remitting bank's charges and all the Intermediary banks' charges. You can fix the amount the recipient will receive by paying a small fee upfront.
Fees: USD 30
FX payroll transfers from the USD account will be processed 1-3 business days after approval.
Additional Notes
When submitting individual payroll, the employee’s name will be used as the payroll transfer name.
If your account has a Transfer Approval Policy in place, the payroll transfer will require approval from the designated Approver(s).
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