Before You Begin
Before creating an EOR contract, ensure you have:
Registered interest and received EOR access in your Aspire account
Gathered the employee's information
Creating an EOR contract for an employee
Accessing the Aspire EOR platform
Log in to your Aspire account.
Click "Employer of record" in the left navigation bar.
Click "Go to Aspire EOR".
Navigate to the "People" tab.
Click "Add People".
Select "Employee".
Select "EOR Employee".
Adding personal details
Select your team information:
Entity: A legal structure within your organisation that is established to conduct business.
Group: A category for organizing workers within your organization (used for payroll, compliance, and reporting)
Enter your employee's personal details:
Personal email
Legal first name
Legal last name
Employee's citizenship: The country where the employee holds citizenship.
Employment country: The country where the employee will be based
Enter the workspace information:
Manager (Optional)
Report (Optional)
External worker ID (Optional)
Enter the organizational structure:
Department (Optional)
Teams (Optional)
Select your hiring objective.
Defining job details
Enter the job details:
Job title
Enter the employee's job title
We cannot accept C-Level, President, Founder, or Chair titles for compliance reasons. These may be changed to "Head of" or equivalent alternatives
Intern contracts are not permitted
Seniority level
Select the appropriate level for this role
Job scope
Provide a summary of duties, accountabilities, and expectations
You may use one of our pre-populated job scope templates or create your own.
Refer to the "Job scope guidelines" for compliance requirements
Set compensation and dates
Select employment type: Full-time or Part-time.
Enter compensation:
Salary structure: Select Annual or Hourly
Gross Base salary: Enter the agreed amount (market rate insights provided when available)
Bonus: Add if applicable (optional)
Use the default schedule or create a new schedule.
Add any fixed allowances (Optional).
Add variable compensation (Optional).
Select employment terms:
Indefinite: Ongoing employment with no fixed end date
Definite: Fixed-term contract with specified end date
Select the desired start date.
Select the available time off:
Minimum legal requirement: Standard statutory leave.
Specific: Custom allocation above minimum
Additional paid time off beyond minimum requirements will require an additional month's security deposit to cover potential payout costs during contract termination.
Enter the sick leave entitlements.
Select the notice period:
Standard: Default notice period.
Custom: Define a specific notice period.
Adding benefits and extras
Add healthcare:
Mandatory or optional, depending on the employment country.
If you offer a healthcare plan to one employee, you must offer the same package to all employees
Add pension: Mandatory or optional, depending on the employment country.
Add life insurance:
Mandatory or optional, depending on the employment country.
If you offer a life insurance plan to one employee, you must offer the same package to all employees
Add other optional benefits:
Business travel insurance
Co-working space membership
Equity and tokens
Background check
Request and Review Quote
Once all details are entered, click "Request a quote" to generate a detailed cost breakdown:
Employee gross monthly salary
Employer costs: Country-specific contributions (pension, social security, etc.)
Benefits admin and contribution: Healthcare, life insurance, and other selected benefits
Management fees: Starting from USD 399/employee/month
Refundable deposits: Security deposit required
Review the monthly employment breakdown and click "Accept Quote" when ready.
Once you accept the quote:
The employment contract is automatically generated
The employee receives an email invitation to review and sign the contract
A security deposit invoice is created
Pay the Security Deposit
Note: The deposit must be paid before payroll can be processed. This deposit protects both parties and ensures smooth salary payments.
Navigate to the "Finance" tab and click "Pay".
Select the employee's invoice and click "Pay selected".
Choose your payment method:
Pay with Aspire Cards (Earn 1% Cashback)
Select "Credit or debit card".
Click "Continue".
Select the card issuing country.
Enter your Aspire card details.
Click "Confirm".
Pay from Aspire Debit Account
Select "Manual transfers".
Click "Bank transfer".
Enter the bank location and currency.
Click "Confirm".
Transfer funds to the provided beneficiary details
Important: Include the reference ID in your transfer
Click Payment Completed after making the transfer
Other Payment Methods: Add a new payment method and follow the on-screen instructions.
Once you have made the payment, click "Payment completed".
Once the security deposit is paid:
The employee completes their onboarding in the system
The contract becomes active
The employee is included in the next payroll cycle (if onboarded before the 20th of the month)
Important Dates
Payroll Cutoff
The payroll cutoff date is on the 20th of each month.
Employees must be fully onboarded (contract signed) by this date to be included. in the current month's payroll.
Any modifications to employee details must be completed by this date.
Invoice Generation
The payroll invoice is generated on the 23rd of each month.
Payment must be made for salaries to be disbursed.
Salary Payment
Salaries are transferred to employees as soon as the payroll invoice is paid.
Currency Conversions (FX Payments)
For international salary payments, Aspire EOR uses Deel's FX rate for all currency conversions.
Questions? Chat with us by clicking on the messenger icon at the bottom right of the screen once you are logged in.