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Guide to creating Invoices

Follow this guide to create Invoices from your Aspire app.

Updated over a week ago

Note: For businesses incorporated in Hong Kong, you can only create invoices using the SGD, IDR, USD, EUR, and GBP Aspire Account.

What currencies can I use to issue an invoice?

You can create invoices in different currencies based on your active multi-currency accounts in Aspire:

  • SGD Account

  • IDR Account

  • USD Account

  • EUR Account

  • GBP Account

How to create an invoice?

Only Admin, Finance with transfer rights, and Finance with submit-only rights users can create, edit, and send invoices.

Notes:

  • Card payment option and scheduled/recurring Invoices feature are not available yet. We encourage you to upvote the following links below so you will be notified immediately once this feature becomes available:

  • The Invoices feature is not yet available for Hong Kong-incorporated businesses.

Follow the steps by steps underneath to create an invoice.

  1. On your Aspire dashboard, click "Invoices" in the left navigation bar (web app) or click "Menu" and choose "Invoices" (mobile app).

  2. Click on "➕ New Invoice" in the top right-hand corner, then click "Create a new invoice"


  3. Select who the invoice is being sent to or "Create a new customer"

  4. Choose the invoice currency from the dropdown menu if you have the corresponding debit account activated on your Aspire account.

  5. Complete the Invoice Items section, and place the Item Description, Price, QTY, Tax, and Discount. If you need to add another item, simply click on "➕New Item"

    Note! If you would like to preview the invoice, click on "Preview" or move forward by clicking on "Next"

  6. Complete the Invoice Details section, and place the Invoice Number, Due Date, Invoice Date, T&Cs and payment options

    Note! If you would like to preview the invoice, click on "Preview" or move forward by clicking on "Next"

Notes:

7. Add a personalized message to the customer and fill out other particulars (if required)

8. Before sending the invoice, we recommend previewing it to ensure it appears as intended. If everything looks good, click "Send Invoice."

Your invoice will then be sent via email to your customer. This invoice will then appear in your Invoice Dashboard.

Notes:

  • Invoices created in IDR currency will take up to 24 hours to appear in your Aspire account.

  • When your customer makes a payment through E-wallets (OVO, Shopee Pay, Link Aja, DANA) for your invoice or payment link in the IDR currency, there will be a settlement time of D+2 before the funds are credited to your IDR account.

How to upload an invoice?

You can upload any pre-existing invoice you have into our invoicing feature. As an example, If you create your invoices on another product, you can save them and then upload them into Aspire directly.

To upload an invoice, follow the steps by steps below.

  1. On your Aspire dashboard, click "Invoices" in the left navigation bar (web app) or click "Menu" and choose "Invoices" (mobile app).

  2. Click New Invoice in the top right-hand corner

  3. Click on Upload an invoice

  4. Upload the invoice from your computer (we support jpeg/pdf)

  5. Select or Create a new recipient to whom you would like to send the invoice to

  6. Fill out the Invoice Details:

    1. Insert invoice number

    2. Choose the invoice currency from the dropdown menu if you have the corresponding debit account activated on your Aspire account (the invoice payment funds will be added to your chosen currency)

    3. Pick invoice date and due date

    4. Insert terms and conditions that apply to your business (if any)

    5. Select the payment options for your recipient

  7. You can click Preview to view a sample of your invoice or click Next to continue

  8. Edit the invoice's email: Customize the appearance of your invoice email to suit your preferences.

  9. Click on Preview to ensure it looks correct. When you're ready, click on Send Invoice

If you're not ready to send this invoice, you can click on "Save as draft". This will keep it in a draft state until you're ready to send it.

How to set automated reminders for invoice payees?

Follow the guides below to set auto-reminder for your invoices.

Setting the auto-reminder after sending the invoice

Once you have successfully sent the invoice, you will see this screen where you can click on "Set a reminder".

This action will prompt a screen to slide out, allowing you to toggle your preferred reminder schedule. Once you have configured your settings, simply click on "Done."


Setting auto-reminders on invoices from your Dashboard

  1. On your Aspire dashboard, click "Invoices" in the left navigation bar (web app) or click "Menu" and choose "Invoices" (mobile app).

  2. Select the invoice of your choice

  3. Scroll down towards the "Reminder" section and click "Add" button

  4. Tick the dates you wish to send the reminder emails to your client, then hit "Done"

Questions? Chat with us by clicking on the messenger icon at the bottom right of the screen once you are logged in.

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