Once a bill has been submitted, it will be in pending review status.

Submitted bills linked to a budget can be reviewed by budget owners or admins. Bills not linked to a budget can be reviewed by admins or finance users with transfer permission.

You can follow the step-by-step process below:

Approving submitted bills

On your Aspire dashboard, click on "Bills" in the left navigation bar (web app) or click "Menu" and choose "Bills" (mobile app).
Click "Review pending bills".
Select the relevant bill, or choose multiple bills to review in bulk.
Next, you can choose to Reject or Approve the bill.

Note: If you reject a bill, you can add the rejection reason.

Submit bill payment request

After approving the submitted bill, it will be marked as pending payment. The same group of approvers can submit a bill payment request.

On your Aspire dashboard, click on "Bills" in the left navigation bar (web app) or click "Menu" and choose "Bills" (mobile app).
Select the relevant bill with the status “Pending payment.”
1. If you see a tooltip labeled “Pending payment approval from you,” it means the bill payment has been submitted, and is waiting for approval.
Click on Submit transfer.
Enter bill payment details:
1. Recipient: Select an existing recipient or create a new one.
2. Source of funds: Choose the appropriate account. If you have multiple multi-currency accounts, select the correct one for this payment.
3. Transfer amount: The bill amount cannot be edited at this stage.
4. Schedule:
  1. By default, Aspire schedules payments one day before the due date and sends a notification two days prior.
  2. You can adjust the schedule as needed.
  3. Scheduling transfer is only available for SGD local transfers.
Click "Continue".
Enter additional transfer details:
1. Reference
2. Category (Required)
3. Budget
4. Other reporting fields in your account (if any)
Click "Continue".
Review your bill payment and click "Submit".

Notes:

If your company does not have a Transfer Approval Policy: Admin or finance users with transfer rights will review the bill payment request.
If your company has a Transfer Approval Policy:
- The designated approvers will review the bill payment request.
- To view pending approvals, click the arrow next to “Pending approvals”.

Approval of Submitted Bill Payment Requests

Admins, finance users with transfer rights, or designated approvers under the Transfer Approval Policy can review and approve bill payments either individually or in bulk.

Note: The Aspire Bills feature does not support manual "mark as paid" actions. Once a bill payment is submitted and approved, the payment will be made directly to the recipient through the Aspire app.

Approve Individual Bill Payment Request

On your Aspire dashboard, click on "Bills" in the left navigation bar (web app) or click "Menu" and choose "Bills" (mobile app).
Click "Pay approved bills".
Select the relevant bill.
Click on "Review Transfer".
From here, they can either:
1. Approve: Click "Approve" to approve the bill payment.
2. Reject:
  1. Click "More" and select "Reject transfer" to reject the bill payment.
3. Modify bill payment:
  1. Click "More" and select "Modify transfer".
  2. You can update the following: transfer amount, schedule, reference, category, budget, and other reporting fields (if any).
    By default, Aspire schedules payments one day before the due date and sends a notification two days prior.
    You can adjust the schedule as needed.
    Scheduling transfer is only available for SGD local transfers.
  3. The source of funds cannot be changed.

Once approved, the payment will be sent to the recipient one day before the due date or according to your custom schedule.

Approve Bill Payment Request in Bulk

On your Aspire dashboard, click on "Bills" in the left navigation bar (web app) or click "Menu" and choose "Bills" (mobile app).
Click on "Pay approved bills"
Select the bill payments.
Next, you can choose to Reject or Pay.
Next, review the selected bill payments and click "Confirm".
Next, enter the OTP code sent to your registered mobile number.